Velocipede Bike Project : Admin Meetings

This meetings blog is meant to keep everyone up to date to what was discussed at Velocipede collective meetings.

Collective Meeting Minutes - May 4th 2009
May 6, 2009

Velocipede Bike Project
General Meeting May 4th 2009
Members Attending: Boson Au, Dileep Monie, Evan (Co-op member) Anna Ricklin, Noah Bers, Lars Peterson, Tim Barnett, Gabby Vizo-Meza, Barbara Carignan(Co-op, prospective collective member), Ben Scully. Anton Schaller (late!)

Minute-taker: Lars Peterson
Scribe: Gabby Vigo-Meza
Facilitator: Ben Scully
Timekeeper: Barbara Carignan

Committee Reports
PR:
Bike Blast well-organized for us, under-promoted by city? Our booth was well-attended.

Shop:
Orders outstanding for tools, awaiting invoices for last parts&supplies order

Finance:
See VBP Secretary for details

Proposals:
Donate three or four unrepairable vintage bicycles to local artist <X> for sculpture installation in front of BBW
Alternately: Install sculpture on 4 W. Lanvale St?
Tim: can he or she come to our meeting and submit a proposal?
Ben: Is this only a question of giving a way a few rusty frames, or…
Anna will contact landlord re: installation of sculpture on exterior of building
>>PENDING ADDITIONAL INFORMATION

Bike Rack construction plans:
Proposal: Go ahead with funding racks: total cost: $1,100 for materials >> AGREE
Proposal: Close shop for week of May 17-24 (closed Wed, Thu) & do spring cleaning

Noah: Refund members, keep shop open for emergency repairs?
Gabby: put this on calendar
CONSENSUS: EXTEND MEMBERSHIP ONE WEEK AHEAD FOR ALL MEMBERS
CONSENSUS: CLOSE SHOP FOR WEEK OF MAY 17-24

Table at HampdenFest Sept. 12: $25 >> AGREE

Discussions

Email List vs on-line forum.

>>AGREE to “take it to the forum” for some discussions with email heads-up

501c(3): Accountant needs some information:

Articles of Incorporation stamped by Dept. of Assessment and Taxation

Copy of current bylaws

List of officers (everyone) and directors (President, secretary, Treasurer)

Everyone in collective should complete this by the end of the week:

Full Name

Qualifications

Skills and experience

Avg. Hours worked per week

Duties (committee work, etc)

>>Secretary will send message out reminding everyone to send in the above information
>>Secretary will send list of directors (collective members in good standing) to Dileep by 5/8
Need: narrative description of our activities. “Past, present, and planned activities” >> FORUM TOPIC

Strategic Planning Retreat?

>> PR Committee will discuss this off-line

As-is waiver, what does it mean?

Ben: Can bikes be sold as-is at all?
Boson: As-is policy was to address extenuating circumstances.
Anna: maybe we need to open the Sunday shop to build-a-bike work.
Tim: proposal: as-is waiver is not for build-a-bike bikes >> AGREE

Personal Stuff in Closet?

What is it for?

Dangerous tools and supplies

PR Materials

High-end shop bikes

Proposal: Time limit, storage for collective members. >> TO SHOP COMMITTEE

Leaking Ceiling

>> ANNA WILL CALL Landlord

Selling Bikes on VBP website:

Tim: This is a mixed message, we shouldn’t concentrate on high-end
Lars: Can we sell bikes on consignment?

>> NO DECISION MADE

Selling Parts we could use on shop bikes and build-a-bikes

Tim: Put a checklists on shop bikes!
Evan: Add case parts onto Build-a-Bikes?
Noah: Is this a significant source of income?
>> TO SHOP COMMITTEE MEETING

Discuss for next meeting:

Selling high-end bikes (on internet? consignment, etc?)
Get real telephone service with the ringing box and the thing that you put next to your head

Evaluation of this meeting

Evan: went well
Gabby: folks need to control themselves a little more
Anna: Proposal vs. Discussions? Distinction is not entirely clear.

For Shop Committee meeting (May :

Develop Storage Room policy.
Parts sale policy.
Front door flyers?

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